ClickUp's built-in AI that answers questions, writes updates and runs agents on tasks.
Productivity & Notes
Asana
Project and task management with AI teammates that pick up and move work forward.
4.0our rating
FreemiumFrom $10.99/user/moWorks with Claude Code
Quick take
- Clean, well-liked task and project tracking. Most teams find it easier to pick up than ClickUp or Smartsheet.
- Free only for 2 people now. Starter is $10.99 a user a month billed yearly ($13.49 monthly); Advanced is $24.99 ($30.49).
- AI Studio and AI Teammates are included on paid plans but capped per account. Heavy AI use is billed on top.
- Timelines, dashboards, forms and automations need a paid plan.
- Good for work tracking, not for long documents or wikis; pair it with Notion or Google Docs for those.
What is Asana?
Asana is a work management app for teams. You set up projects as lists, boards, timelines or calendars, assign tasks with due dates, and track progress on dashboards. Its AI sits on top of that: AI Studio lets you build no-code rules that use AI to triage requests, route work and fill in fields, and AI Teammates are agents you can assign tasks to, such as drafting a brief, checking a project for risks or writing a status update.
Pick Asana when several people or teams need to see who is doing what by when, especially across departments like marketing and operations. ClickUp packs in more features for less money but is busier to use; Notion is better if your work is mostly documents; Monday.com and Smartsheet are the other big names, with Smartsheet suiting spreadsheet-minded teams. Asana is the cleanest of the group for task tracking.
The catch: the free plan is now limited to 2 people and leaves out timelines, dashboards and automations, so most teams pay. AI usage is capped by credits and requests per account, and heavier AI use costs extra on top of seat prices, which users on Asana's own forum call expensive.
Who's using it, and who it's for
- Marketing teams
- Operations managers
- Agencies
- Project managers
- Growing businesses
Teams of 5 to a few hundred who need clear ownership and deadlines across projects and departments.
Key features
Projects in any view
Show the same work as a list, board, timeline, calendar or Gantt chart, depending on who's looking.
AI Teammates
Assign tasks to AI agents that draft content, check projects for risks and write updates using your project context.
AI Studio
Build no-code workflows where AI sorts incoming requests, fills fields and routes work to the right person.
Forms and intake
Turn requests from other teams or clients into tasks with the right details already filled in.
Goals and reporting
Link projects to company goals and track progress on dashboards and portfolios.
Integrations
Over 100 connections, including Slack, Teams, Google Workspace and Salesforce, plus an API and MCP server.
How we rate it
4.0 / 5
Our rating
From using the tool ourselves. The average of the five scores.
- Ease of use
- 4.5
- Features
- 4.5
- Output quality
- 4.0
- Value for money
- 3.0
- Speed & reliability
- 4.0
How quickly someone non-technical gets value from it.
How completely it covers its own job, and how well the pieces fit together.
How good the results are before you fix them.
What you get for the price, including the free plan.
How fast it is and how often it falls over.
Asana pricing
Personal
Free
One or two people organising their own tasks.
- Up to 2 users
- Unlimited tasks and projects
- List, board and calendar views
- Our pick
Starter
$10.99/user/mo billed yearly ($13.49 monthly)
Small teams that need timelines and basic automation.
- Timeline and Gantt views
- Workflow builder and forms
- AI Studio and AI Teammates with account limits
Advanced
$24.99/user/mo billed yearly ($30.49 monthly)
Teams managing many projects and goals.
- Portfolios and goals
- Workload and time tracking
- More AI Studio credits
- Approvals and proofing
Enterprise
Custom
Large organisations with security needs.
- SSO and admin controls
- Higher AI limits
- Data residency and support options
Which plan should you pick?
Starter covers most small teams and is noticeably cheaper paid yearly. Move to Advanced if you manage a portfolio of projects or need workload views. Budget extra if you plan to lean on AI agents, since requests past the included limit are charged per use.
Prices in USD unless noted, checked 22 October 2026. Vendors change plans often, so confirm on their site before you buy.
Best use cases
Ways Asana can slot into your week.
- 1
Run a marketing calendar
Plan campaigns on a timeline, assign assets to the team and let an AI teammate draft the weekly status update.
- 2
Handle team requests
Use a form for design or IT requests and let AI Studio sort them by urgency and route them to the right person.
- 3
Client project delivery
Template your standard client project so every new job starts with the same tasks, owners and deadlines.
- 4
Spot projects at risk
Ask the AI to review overdue tasks and blockers across a portfolio and summarise what needs attention.
How it fits your tech stack
Asana tracks the work while your files live in Google Drive or OneDrive and conversations stay in Slack or Teams. It links to all three, so tasks can be created from messages and files attached in place.
Connects to
- Slack
- Microsoft Teams
- Google Drive
- Gmail
- Outlook
- Salesforce
- Zoom
- Zapier
Pros and cons
Pros
- Clean, easy interface that teams actually keep using
- Strong views for different roles: list, board, timeline, calendar
- AI agents work inside your real projects, not a separate chat
- Large integration library, API and MCP server
Cons
- Free plan cut to 2 users and missing key views and automations
- Price per user adds up quickly for bigger teams
- AI usage is capped and extra AI requests cost more on top
- Reporting and advanced features locked to higher tiers
Asana alternatives
The closest alternatives to Asana in the library, best rated first.
Granola
4.4
Best for client and sales calls
Compare with Asana
Wispr Flow
4.4
Best for dictating emails and messages
Compare with Asana
Notion
4.3
Best for team wikis and documentation
Compare with Asana
Todoist
4.3
Best for personal task management
Compare with Asana
Why it made the list
It is one of the most used project tools in business, and its AI teammates and AI Studio bring agents into everyday task work.
Asana FAQ
How much does Asana cost?
There's a free plan, and paid plans start at $10.99/user/mo. Prices checked 22 October 2026 against Asana's pricing page.
Is Asana free?
Yes, Asana has a free option. Starter covers most small teams and is noticeably cheaper paid yearly. Move to Advanced if you manage a portfolio of projects or need workload views. Budget extra if you plan to lean on AI agents, since requests past the included limit are charged per use.
What is Asana best for?
Asana is best for tracking projects across a team, marketing and campaign calendars and handling incoming work requests. Teams of 5 to a few hundred who need clear ownership and deadlines across projects and departments.
What are the best Asana alternatives?
The closest alternatives are Granola, Wispr Flow, Notion and Todoist. Granola is best for client and sales calls.
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