Motion (AI calendar)

Motion is an AI calendar and task manager. You add tasks with a deadline, a rough length and a priority, and Motion fits them into the gaps in your calendar around your meetings. When a meeting runs over or something urgent lands, it reshuffles the rest of your week so the important work still gets done. You can also share booking links so others book into your free time.

It has grown into a full work app for teams. Projects and Gantt charts schedule themselves around each person's capacity, AI Workflows turn repeat processes into ready-made projects, and there's an AI chat, a meeting notetaker, docs and dashboards. The AI features run on monthly credits that come with each seat.

The catch: it's paid only, after a free trial, and it costs more than most calendar tools. Some people find the constant rescheduling stressful or don't trust where it puts things. If you only want your tasks blocked into your calendar, Reclaim is cheaper and simpler.

• Founders
• Small business owners
• Agencies
• Consultants
• Project managers

Busy owners and small teams juggling lots of tasks and meetings who want the planning done for them.

• AI calendar

  Fits tasks into the free gaps in your calendar by deadline and priority, and replans when things move.

• AI task manager

  Capture tasks with a deadline and length, and Motion decides when you should do each one.

• AI projects and Gantt

  Projects that schedule themselves around each teammate's capacity, shown on a timeline.

• AI Workflows

  Turn a repeat process, like client onboarding, into a project template that plans itself.

• Meetings

  Booking links tied to your real availability, plus an AI notetaker for calls.

• AI chat and docs

  Ask questions about your work and write docs and notes with AI help.

• Our pick

  Pro AI

  $19/seat/mo billed yearly ($29 monthly)

  Professionals and small teams.

  • AI calendar, tasks and projects
  • AI chat, docs and notetaker
  • Mobile and desktop apps
  • 7,500 AI credits per seat a month

• Business AI

  $29/seat/mo billed yearly ($49 monthly)

  Teams that plan around capacity.

  • Team capacity planning
  • Gantt charts and timelines
  • Time tracking and dashboards
  • 15,000 AI credits per seat a month

Prices in USD unless noted, checked 3 November 2026. Vendors change plans often, so confirm on their site before you buy.

Ways Motion (AI calendar) can slot into your week.

1. 1

   Stop planning your day by hand

   Dump every task into Motion each morning with a deadline and let it build your schedule.

2. 2

   Protect focus time

   Let Motion book your deep work around meetings and move it when a call runs over.

3. 3

   Run repeat client projects

   Turn your onboarding steps into an AI Workflow so each new client's project plans itself.

4. 4

   See if the team is overloaded

   Use capacity planning to spot who has too much on before deadlines slip.

Motion sits on top of Google Calendar or Outlook and pulls in your meetings. Booking links can replace a separate scheduling tool, and its API lets you push tasks in from other apps.

The closest alternatives to Motion (AI calendar) in the library, best rated first.

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