Side-by-side comparison · Productivity & Notes
ClickUp Brain vs Fireflies.ai vs Todoist
Everything that matters when choosing between them, in one place: our rating, what each can do, what they cost, and the trade-offs.
Comparing 3 tools, the maximum.
At a glance
Pick it if: Teams that already run their projects in ClickUp and want AI that knows their tasks and docs.
Pick it if: Sales, recruiting and client teams who want every call recorded, searchable and pushed into their other tools.
Pick it if: Anyone who wants a dependable task list that is fast to use and stays out of the way.
Overview
| Attribute | ClickUp Brain | Fireflies.ai | Todoist |
|---|---|---|---|
| In one line | ClickUp's built-in AI that answers questions, writes updates and runs agents on tasks. | A meeting bot that records, transcribes and summarises your calls in 100+ languages. | A simple to-do list that works everywhere and understands plain-English due dates. |
| Pricing model | Freemium | Freemium | Freemium |
| Starting price | $9/user/mo on top of a paid ClickUp plan | $18/seat/mo | $7/mo |
| Free plan | Yes | Yes | Yes |
| Works with Claude Code | Yes | Yes | Yes |
Rating breakdown
Our scores out of 5. The higher bar in each row is highlighted.
| Attribute | ClickUp Brain | Fireflies.ai | Todoist |
|---|---|---|---|
| Overall rating | 3.1 | 3.8 | 4.3Winner |
| Ease of useHow quickly someone non-technical gets value from it. | 3.0 | 4.0 | 5.0 |
| FeaturesHow completely it covers its own job, and how well the pieces fit together. | 4.0 | 4.5 | 4.0 |
| Output qualityHow good the results are before you fix them. | 3.5 | 3.5 | 3.5 |
| Value for moneyWhat you get for the price, including the free plan. | 2.5 | 3.5 | 4.5 |
| Speed & reliabilityHow fast it is and how often it falls over. | 2.5 | 3.5 | 4.5 |
Feature comparison
A tick means it does this today. A dash means we haven't checked.
| Attribute | ClickUp Brain | Fireflies.ai | Todoist |
|---|---|---|---|
| Access & platform | |||
| Free plan | Yes | Yes | Yes |
| Mobile app | Yes | Yes | Yes |
| Desktop app | Yes | Yes | Yes |
| Browser extension | Yes | Yes | Yes |
| API access | Yes | Yes | Yes |
| Teams & business | |||
| Team workspace | Yes | Yes | Yes |
| Enterprise plan or SSO | Yes | Yes | No |
| Connects to other apps | Yes | Yes | Yes |
| Open source or self-hosted | No | No | No |
| AI abilities | |||
| Works with your files | Yes | Yes | Yes |
| Understands images | Yes | No | No |
| Makes images | Yes | No | No |
| Makes video | No | No | No |
| Writes code | Yes | No | No |
| Runs agents or automations | Yes | Yes | No |
| Learns your brand or style | – | No | No |
| Works in many languages | Yes | Yes | Yes |
| Capabilities score | 14/ 17 | 11/ 17 | 9/ 17 |
Pricing
Plans as listed on each vendor's site when we last checked. Confirm before you buy.
| Attribute | ClickUp Brain | Fireflies.ai | Todoist |
|---|---|---|---|
| Plans | Free Forever Free Trying Brain on a small workspace. | Free Free Trying it on a handful of meetings. | Beginner Free Anyone with a simple list. |
Brain AI add-onOur pick $9/user/mo on top of a paid ClickUp plan Teams that mainly want AI chat and writing inside ClickUp. | ProOur pick $18/seat/mo, or $10/seat/mo billed yearly Individuals and small teams recording most of their calls. | ProOur pick $7/mo, or $5/mo billed yearly Anyone who wants more projects and the calendar view. | |
Business (new pricing) $25/user/mo, or $17/user/mo billed yearly Teams on ClickUp's new plan layout, with AI bundled in. | Business $29/seat/mo, or $19/seat/mo billed yearly Teams that want video recordings and team analytics. | Business $10/user/mo, or $8/user/mo billed yearly Small teams sharing a workspace. | |
Everything AI add-on $28/user/mo on top of a paid ClickUp plan Heavy users of agents, notetaker and AI automations. | Enterprise $39/seat/mo billed yearly Larger companies with IT and compliance needs. | ||
Max $120/user/mo, or $100/user/mo billed yearly Power users who run agents all day. | |||
| Which plan to pick | Use the free trial credits first. If Brain earns its place, the $9 Brain AI add-on is the cheapest real step, but ClickUp may show you its new bundled plans instead, so screenshot your quote. Upgrades apply to the whole workspace, which gets expensive fast for large teams. | Pro on yearly billing is the sweet spot: $10 a seat removes the storage cap and turns on integrations. Only step up to Business if you need video recordings or want to see team talk-time and coaching stats. Monthly billing costs nearly twice as much, so commit for a year once you know you'll use it. | Beginner is fine until you hit the five-project wall. Pro on the yearly plan is the obvious move after that. Business is for teams who want a shared space; it is not a substitute for a real project tool. |
Key features
| Attribute | ClickUp Brain | Fireflies.ai | Todoist |
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Pros and cons
| Attribute | ClickUp Brain | Fireflies.ai | Todoist |
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Who each one is for
| Attribute | ClickUp Brain | Fireflies.ai | Todoist |
|---|---|---|---|
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Questions people ask
Which is better, ClickUp Brain, Fireflies.ai or Todoist?
Todoist scores highest overall in our ratings (ClickUp Brain 3.1/5, Fireflies.ai 3.8/5 and Todoist 4.3/5). ClickUp Brain is best for status updates from your tasks and answering questions about projects. Fireflies.ai is best for recording and summarising client calls and searching across months of meetings. Todoist is best for personal task management and recurring reminders.
Which is cheaper, ClickUp Brain, Fireflies.ai or Todoist?
ClickUp Brain: There's a free plan, and paid plans start at $9/user/mo on top of a paid ClickUp plan. Fireflies.ai: There's a free plan, and paid plans start at $18/seat/mo. Todoist: There's a free plan, and paid plans start at $7/mo.
Which is easier to use, ClickUp Brain, Fireflies.ai or Todoist?
Todoist rates highest for ease of use in our scores. Anyone who wants a dependable task list that is fast to use and stays out of the way.
How we compare
Ratings are our own, from using each tool, across ease of use, features, output quality, value for money, speed & reliability.
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