Side-by-side comparison · Productivity & Notes
ClickUp Brain vs Fathom vs Fireflies.ai
Everything that matters when choosing between them, in one place: our rating, what each can do, what they cost, and the trade-offs.
Comparing 3 tools, the maximum.
At a glance
Pick it if: Teams that already run their projects in ClickUp and want AI that knows their tasks and docs.
Pick it if: Sales and customer-facing teams who want every call recorded and summarised without paying per seat to start.
Pick it if: Sales, recruiting and client teams who want every call recorded, searchable and pushed into their other tools.
Overview
| Attribute | ClickUp Brain | Fathom | Fireflies.ai |
|---|---|---|---|
| In one line | ClickUp's built-in AI that answers questions, writes updates and runs agents on tasks. | Records your video calls and sends you a summary, action items and transcript. | A meeting bot that records, transcribes and summarises your calls in 100+ languages. |
| Pricing model | Freemium | Freemium | Freemium |
| Starting price | $9/user/mo on top of a paid ClickUp plan | $20/mo | $18/seat/mo |
| Free plan | Yes | Yes | Yes |
| Works with Claude Code | Yes | Yes | Yes |
Rating breakdown
Our scores out of 5. The higher bar in each row is highlighted.
| Attribute | ClickUp Brain | Fathom | Fireflies.ai |
|---|---|---|---|
| Overall rating | 3.1 | 4.2Winner | 3.8 |
| Ease of useHow quickly someone non-technical gets value from it. | 3.0 | 4.5 | 4.0 |
| FeaturesHow completely it covers its own job, and how well the pieces fit together. | 4.0 | 4.5 | 4.5 |
| Output qualityHow good the results are before you fix them. | 3.5 | 3.5 | 3.5 |
| Value for moneyWhat you get for the price, including the free plan. | 2.5 | 4.5 | 3.5 |
| Speed & reliabilityHow fast it is and how often it falls over. | 2.5 | 4.0 | 3.5 |
Feature comparison
A tick means it does this today. A dash means we haven't checked.
| Attribute | ClickUp Brain | Fathom | Fireflies.ai |
|---|---|---|---|
| Access & platform | |||
| Free plan | Yes | Yes | Yes |
| Mobile app | Yes | – | Yes |
| Desktop app | Yes | Yes | Yes |
| Browser extension | Yes | – | Yes |
| API access | Yes | Yes | Yes |
| Teams & business | |||
| Team workspace | Yes | Yes | Yes |
| Enterprise plan or SSO | Yes | Yes | Yes |
| Connects to other apps | Yes | Yes | Yes |
| Open source or self-hosted | No | No | No |
| AI abilities | |||
| Works with your files | Yes | No | Yes |
| Understands images | Yes | No | No |
| Makes images | Yes | No | No |
| Makes video | No | No | No |
| Writes code | Yes | No | No |
| Runs agents or automations | Yes | No | Yes |
| Learns your brand or style | – | No | No |
| Works in many languages | Yes | Yes | Yes |
| Capabilities score | 14/ 17 | 7/ 17 | 11/ 17 |
Pricing
Plans as listed on each vendor's site when we last checked. Confirm before you buy.
| Attribute | ClickUp Brain | Fathom | Fireflies.ai |
|---|---|---|---|
| Plans | Free Forever Free Trying Brain on a small workspace. | FreeOur pick Free Anyone who wants every call recorded without paying. | Free Free Trying it on a handful of meetings. |
Brain AI add-onOur pick $9/user/mo on top of a paid ClickUp plan Teams that mainly want AI chat and writing inside ClickUp. | Premium $20/mo, or $16/mo billed yearly One person who wants the fuller summaries every time. | ProOur pick $18/seat/mo, or $10/seat/mo billed yearly Individuals and small teams recording most of their calls. | |
Business (new pricing) $25/user/mo, or $17/user/mo billed yearly Teams on ClickUp's new plan layout, with AI bundled in. | Team $19/user/mo, or $15/user/mo billed yearly Small teams sharing calls with each other. | Business $29/seat/mo, or $19/seat/mo billed yearly Teams that want video recordings and team analytics. | |
Everything AI add-on $28/user/mo on top of a paid ClickUp plan Heavy users of agents, notetaker and AI automations. | Business $34/user/mo, or $25/user/mo billed yearly Sales teams living in a CRM. | Enterprise $39/seat/mo billed yearly Larger companies with IT and compliance needs. | |
Max $120/user/mo, or $100/user/mo billed yearly Power users who run agents all day. | Enterprise Custom Larger organisations needing SSO and rollout help. | ||
| Which plan to pick | Use the free trial credits first. If Brain earns its place, the $9 Brain AI add-on is the cheapest real step, but ClickUp may show you its new bundled plans instead, so screenshot your quote. Upgrades apply to the whole workspace, which gets expensive fast for large teams. | Most people should simply use Free; it covers more than the paid tiers of its rivals. Only move to Team or Business when several people need to search each other's calls or you want notes landing in HubSpot or Salesforce without lifting a finger. | Pro on yearly billing is the sweet spot: $10 a seat removes the storage cap and turns on integrations. Only step up to Business if you need video recordings or want to see team talk-time and coaching stats. Monthly billing costs nearly twice as much, so commit for a year once you know you'll use it. |
Key features
| Attribute | ClickUp Brain | Fathom | Fireflies.ai |
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Pros and cons
| Attribute | ClickUp Brain | Fathom | Fireflies.ai |
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Who each one is for
| Attribute | ClickUp Brain | Fathom | Fireflies.ai |
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Questions people ask
Which is better, ClickUp Brain, Fathom or Fireflies.ai?
Fathom scores highest overall in our ratings (ClickUp Brain 3.1/5, Fathom 4.2/5 and Fireflies.ai 3.8/5). ClickUp Brain is best for status updates from your tasks and answering questions about projects. Fathom is best for recording sales and client calls and sharing call clips with the team. Fireflies.ai is best for recording and summarising client calls and searching across months of meetings.
Which is cheaper, ClickUp Brain, Fathom or Fireflies.ai?
ClickUp Brain: There's a free plan, and paid plans start at $9/user/mo on top of a paid ClickUp plan. Fathom: There's a free plan, and paid plans start at $20/mo. Fireflies.ai: There's a free plan, and paid plans start at $18/seat/mo.
Which is easier to use, ClickUp Brain, Fathom or Fireflies.ai?
Fathom rates highest for ease of use in our scores. Sales and customer-facing teams who want every call recorded and summarised without paying per seat to start.
How we compare
Ratings are our own, from using each tool, across ease of use, features, output quality, value for money, speed & reliability.
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