Side-by-side comparison · Presentations & Docs
Adobe Acrobat AI Assistant vs Gemini in Google Workspace vs Napkin AI
Everything that matters when choosing between them, in one place: our rating, what each can do, what they cost, and the trade-offs.
Comparing 3 tools, the maximum.
At a glance
Pick it if: Businesses that already live in Acrobat and want answers from contracts, reports and long PDFs without reading every page.
Pick it if: Teams already on Google Workspace who want AI help without adding another tool.
Pick it if: Marketers, consultants and business owners who want clear visuals for slides, posts and reports without opening a design tool.
Overview
| Attribute | Adobe Acrobat AI Assistant | Gemini in Google Workspace | Napkin AI |
|---|---|---|---|
| In one line | Ask questions of your PDFs in Acrobat and get summaries that link to the source. | Drafts, summarises and tidies up inside Docs, Slides, Sheets and Gmail, where you work. | Turns your text into clean diagrams, flowcharts and charts for slides and posts. |
| Pricing model | Paid | Paid | Freemium |
| Starting price | $9.99/mo | A$9.90/user/mo on a 1-year commitment | $0 |
| Free plan | No | No | Yes |
| Works with Claude Code | No | Yes | Yes |
Rating breakdown
Our scores out of 5. The higher bar in each row is highlighted.
| Attribute | Adobe Acrobat AI Assistant | Gemini in Google Workspace | Napkin AI |
|---|---|---|---|
| Overall rating | 3.9 | 4.0 | 4.3Winner |
| Ease of useHow quickly someone non-technical gets value from it. | 4.0 | 4.5 | 4.5 |
| FeaturesHow completely it covers its own job, and how well the pieces fit together. | 4.5 | 4.0 | 4.0 |
| Output qualityHow good the results are before you fix them. | 4.0 | 3.5 | 4.0 |
| Value for moneyWhat you get for the price, including the free plan. | 3.0 | 4.0 | 4.5 |
| Speed & reliabilityHow fast it is and how often it falls over. | 4.0 | 4.0 | 4.5 |
Feature comparison
A tick means it does this today. A dash means we haven't checked.
| Attribute | Adobe Acrobat AI Assistant | Gemini in Google Workspace | Napkin AI |
|---|---|---|---|
| Access & platform | |||
| Free plan | No | No | Yes |
| Mobile app | Yes | Yes | No |
| Desktop app | Yes | No | No |
| Browser extension | Yes | – | – |
| API access | – | Yes | Yes |
| Teams & business | |||
| Team workspace | Yes | Yes | Yes |
| Enterprise plan or SSO | Yes | Yes | Yes |
| Connects to other apps | Yes | Yes | No |
| Open source or self-hosted | No | No | No |
| AI abilities | |||
| Works with your files | Yes | Yes | Yes |
| Understands images | – | Yes | – |
| Makes images | Yes | Yes | Yes |
| Makes video | No | Yes | No |
| Writes code | No | Yes | No |
| Runs agents or automations | No | Yes | No |
| Learns your brand or style | – | No | Yes |
| Works in many languages | Yes | Yes | – |
| Capabilities score | 9/ 17 | 12/ 17 | 7/ 17 |
Pricing
Plans as listed on each vendor's site when we last checked. Confirm before you buy.
| Attribute | Adobe Acrobat AI Assistant | Gemini in Google Workspace | Napkin AI |
|---|---|---|---|
| Plans | Acrobat Express $9.99/mo billed yearly, or $10.99/mo month to month People who mainly want AI answers from PDFs. | Business Starter A$9.90/user/mo on a 1-year commitment Tiny teams who mainly want email and basic Gemini chat. | Free $0 Trying it and the odd visual. |
Acrobat Pro + AI Assistant add-on $19.99/mo plus about $4.99/mo for the add-on, billed yearly Existing Acrobat Pro users. | Business StandardOur pick A$19.80/user/mo on a 1-year commitment Most small businesses that want AI in their documents. | PlusOur pick $12/mo, or $9/mo billed yearly People making visuals every week. | |
Acrobat StudioOur pick $24.99/mo billed yearly, or $34.99/mo month to month Businesses that edit, sign and research PDFs. | Business Plus A$30.90/user/mo on a 1-year commitment Teams needing more storage, Vault and tighter device control. | Pro $30/mo, or $22/mo billed yearly Heavy users and brand-conscious teams. | |
Teams From $29.99/license/mo for Studio Teams that share documents. | Enterprise Custom Large organisations with compliance requirements. | Enterprise Custom Larger organisations. | |
| Which plan to pick | If you edit and sign PDFs as well as read them, Acrobat Studio is the best deal because it costs only $5 a month more than Pro and includes the AI. If you only want to ask questions of PDFs, Express is cheaper. Use the free trial first, because cancelling a yearly plan early costs money. | Business Standard is the plan to be on. Starter is cheap but leaves out Gemini in Docs, Sheets and Slides, which is the whole point. Only move to Plus if you need Vault or the extra storage, not for the AI. | Free is enough to see if it fits how you work. If you'll put visuals in client decks, Plus removes the branding and adds PowerPoint export for $9 a month on yearly billing. Pro is for people who need custom fonts or lots of credits. |
Key features
| Attribute | Adobe Acrobat AI Assistant | Gemini in Google Workspace | Napkin AI |
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Pros and cons
| Attribute | Adobe Acrobat AI Assistant | Gemini in Google Workspace | Napkin AI |
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Who each one is for
| Attribute | Adobe Acrobat AI Assistant | Gemini in Google Workspace | Napkin AI |
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Questions people ask
Which is better, Adobe Acrobat AI Assistant, Gemini in Google Workspace or Napkin AI?
Napkin AI scores highest overall in our ratings (Adobe Acrobat AI Assistant 3.9/5, Gemini in Google Workspace 4.0/5 and Napkin AI 4.3/5). Adobe Acrobat AI Assistant is best for summarising long contracts and reports and asking questions across a set of documents. Gemini in Google Workspace is best for drafting and rewriting in Docs and summarising long email threads. Napkin AI is best for diagrams for slide decks and visuals for LinkedIn and blog posts.
Which is cheaper, Adobe Acrobat AI Assistant, Gemini in Google Workspace or Napkin AI?
Adobe Acrobat AI Assistant: There's no free plan. Paid plans start at $9.99/mo. Gemini in Google Workspace: There's no free plan. Paid plans start at A$9.90/user/mo on a 1-year commitment. Napkin AI: There's a free plan, and paid plans start at $0.
How we compare
Ratings are our own, from using each tool, across ease of use, features, output quality, value for money, speed & reliability.
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