Side-by-side comparison · Productivity & Notes
monday.com vs Notion vs Todoist
Everything that matters when choosing between them, in one place: our rating, what each can do, what they cost, and the trade-offs.
Comparing 3 tools, the maximum.
At a glance
Pick it if: Teams of 3 to a few hundred who want a visual way to track projects, clients and requests.
Pick it if: Anyone who wants one place for their notes, plans and team knowledge, from solo creators to whole companies.
Pick it if: Anyone who wants a dependable task list that is fast to use and stays out of the way.
Overview
| Attribute | monday.com | Notion | Todoist |
|---|---|---|---|
| In one line | Colourful boards for team projects, with AI agents that update them for you. | One workspace for notes, docs, wikis and project tracking, with AI built in. | A simple to-do list that works everywhere and understands due dates like 'every Monday'. |
| Pricing model | Freemium | Freemium | Freemium |
| Starting price | $0 | $10/member/mo | $7/mo |
| Free plan | Yes | Yes | Yes |
| Works with Claude Code | Yes | Yes | Yes |
Rating breakdown
Our scores out of 5. The higher bar in each row is highlighted.
| Attribute | monday.com | Notion | Todoist |
|---|---|---|---|
| Overall rating | 3.9 | 4.3 | 4.3 |
| Ease of useHow quickly someone non-technical gets value from it. | 4.0 | 3.5 | 5.0 |
| FeaturesHow completely it covers its own job, and how well the pieces fit together. | 4.5 | 5.0 | 4.0 |
| Output qualityHow good the results are before you fix them. | 4.0 | 4.5 | 3.5 |
| Value for moneyWhat you get for the price, including the free plan. | 3.0 | 4.5 | 4.5 |
| Speed & reliabilityHow fast it is and how often it falls over. | 4.0 | 4.0 | 4.5 |
Feature comparison
A tick means it does this today. A dash means we haven't checked.
| Attribute | monday.com | Notion | Todoist |
|---|---|---|---|
| Access & platform | |||
| Free plan | Yes | Yes | Yes |
| Mobile app | Yes | Yes | Yes |
| Desktop app | Yes | Yes | Yes |
| Browser extension | No | Yes | Yes |
| API access | Yes | Yes | Yes |
| Teams & business | |||
| Team workspace | Yes | Yes | Yes |
| Enterprise plan or SSO | Yes | Yes | No |
| Connects to other apps | Yes | Yes | Yes |
| Open source or self-hosted | No | No | No |
| AI abilities | |||
| Works with your files | Yes | Yes | Yes |
| Understands images | – | Yes | No |
| Makes images | No | No | No |
| Makes video | No | No | No |
| Writes code | No | Yes | No |
| Runs agents or automations | Yes | Yes | No |
| Learns your brand or style | – | No | No |
| Works in many languages | Yes | Yes | Yes |
| Capabilities score | 10/ 17 | 13/ 17 | 9/ 17 |
Pricing
Plans as listed on each vendor's site when we last checked. Confirm before you buy.
| Attribute | monday.com | Notion | Todoist |
|---|---|---|---|
| Plans | Free $0 Two people trying it out. | Free Free One person getting organised. | Beginner Free Anyone with a simple list. |
Basic $9/seat/mo billed yearly ($12 monthly) Small teams that need shared boards. | Plus $10/member/mo billed yearly Small teams who want shared docs without the AI. | ProOur pick $7/mo, or $5/mo billed yearly Anyone who wants more projects and the calendar view. | |
StandardOur pick $12/seat/mo billed yearly ($14 monthly) Most teams that want automations and AI. | BusinessOur pick $20/member/mo billed yearly Teams who want the AI properly switched on. | Business $10/user/mo, or $8/user/mo billed yearly Small teams sharing a workspace. | |
Pro $19/seat/mo billed yearly ($24 monthly) Teams running many projects at once. | Enterprise Custom Larger companies with security and compliance needs. | ||
Enterprise Custom Large organisations. | |||
| Which plan to pick | Standard is the plan most teams need, since it's where automations, timelines and the useful AI features start. Pay yearly to save about 20%, and remember seats come in bundles, so price the bundle that fits your team. | Solo users can stay on Free for a long time. For a team the honest answer is Business, because Plus leaves out the AI that makes Notion interesting now. Note that yearly billing is what gets you the $10 and $20 prices, and monthly billing costs more. | Beginner is fine until you hit the five-project wall. Pro on the yearly plan is the obvious move after that. Business is for teams who want a shared space; it is not a substitute for a real project tool. |
Key features
| Attribute | monday.com | Notion | Todoist |
|---|---|---|---|
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Pros and cons
| Attribute | monday.com | Notion | Todoist |
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Who each one is for
| Attribute | monday.com | Notion | Todoist |
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Questions people ask
Which is better, monday.com, Notion or Todoist?
They tie on our overall rating (monday.com 3.9/5, Notion 4.3/5 and Todoist 4.3/5). monday.com is best for tracking client projects across a team and running a marketing or content calendar. Notion is best for team wikis and documentation and personal notes and planning. Todoist is best for personal task management and recurring reminders.
Which is cheaper, monday.com, Notion or Todoist?
monday.com: There's a free plan, and paid plans start at $0. Notion: There's a free plan, and paid plans start at $10/member/mo. Todoist: There's a free plan, and paid plans start at $7/mo.
Which is easier to use, monday.com, Notion or Todoist?
Todoist rates highest for ease of use in our scores. Anyone who wants a dependable task list that is fast to use and stays out of the way.
How we compare
Ratings are our own, from using each tool, across ease of use, features, output quality, value for money, speed & reliability.
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