Side-by-side comparison · Productivity & Notes
Heidi vs Notion vs Smartsheet
Everything that matters when choosing between them, in one place: our rating, what each can do, what they cost, and the trade-offs.
Comparing 3 tools, the maximum.
At a glance
Pick it if: GPs, specialists, psychologists and allied health practitioners who spend their evenings writing up notes.
Pick it if: Anyone who wants one place for their notes, plans and team knowledge, from solo creators to whole companies.
Pick it if: Operations, PMO and project teams who think in spreadsheets and need Gantt charts, reports and approvals.
Overview
| Attribute | Heidi | Notion | Smartsheet |
|---|---|---|---|
| In one line | AI medical scribe that listens to a consult and writes the notes and letters. | One workspace for notes, docs, wikis and project tracking, with AI built in. | Spreadsheet-style project tracking with AI for formulas, summaries and dashboards. |
| Pricing model | Freemium | Freemium | Paid |
| Starting price | Free | $10/member/mo | $9/member/mo |
| Free plan | Yes | Yes | No |
| Works with Claude Code | No | Yes | Yes |
Rating breakdown
Our scores out of 5. The higher bar in each row is highlighted.
| Attribute | Heidi | Notion | Smartsheet |
|---|---|---|---|
| Overall rating | 4.2 | 4.3Winner | 3.7 |
| Ease of useHow quickly someone non-technical gets value from it. | 4.5 | 3.5 | 3.5 |
| FeaturesHow completely it covers its own job, and how well the pieces fit together. | 4.5 | 5.0 | 4.5 |
| Output qualityHow good the results are before you fix them. | 4.0 | 4.5 | 4.0 |
| Value for moneyWhat you get for the price, including the free plan. | 4.0 | 4.5 | 3.0 |
| Speed & reliabilityHow fast it is and how often it falls over. | 4.0 | 4.0 | 3.5 |
Feature comparison
A tick means it does this today. A dash means we haven't checked.
| Attribute | Heidi | Notion | Smartsheet |
|---|---|---|---|
| Access & platform | |||
| Free plan | Yes | Yes | No |
| Mobile app | Yes | Yes | Yes |
| Desktop app | Yes | Yes | Yes |
| Browser extension | Yes | Yes | – |
| API access | – | Yes | Yes |
| Teams & business | |||
| Team workspace | Yes | Yes | Yes |
| Enterprise plan or SSO | Yes | Yes | Yes |
| Connects to other apps | Yes | Yes | Yes |
| Open source or self-hosted | No | No | No |
| AI abilities | |||
| Works with your files | Yes | Yes | Yes |
| Understands images | – | Yes | – |
| Makes images | No | No | No |
| Makes video | No | No | No |
| Writes code | No | Yes | – |
| Runs agents or automations | – | Yes | No |
| Learns your brand or style | Yes | No | – |
| Works in many languages | Yes | Yes | Yes |
| Capabilities score | 10/ 17 | 13/ 17 | 8/ 17 |
Pricing
Plans as listed on each vendor's site when we last checked. Confirm before you buy.
| Attribute | Heidi | Notion | Smartsheet |
|---|---|---|---|
| Plans | Free Free A single clinician trying it on real consults. | Free Free One person getting organised. | Pro $9/member/mo billed yearly ($12 monthly) Individuals and small teams of up to 10. |
ClinicianOur pick See website (14-day free trial) A clinician who uses it every day. | Plus $10/member/mo billed yearly Small teams who want shared docs without the AI. | BusinessOur pick $19/member/mo billed yearly ($24 monthly) Teams running several projects together. | |
Practice Custom Clinics with several practitioners. | BusinessOur pick $20/member/mo billed yearly Teams who want the AI properly switched on. | Enterprise Custom Larger organisations needing admin and security controls. | |
Enterprise Custom Health services and large groups. | Enterprise Custom Larger companies with security and compliance needs. | Advanced Work Management Custom PMOs managing large portfolios. | |
| Which plan to pick | Start on Free for a couple of weeks of real consults. If it saves you time every day, trial the Clinician plan; if you need notes to flow into your practice software or want one bill for the clinic, ask about Practice. | Solo users can stay on Free for a long time. For a team the honest answer is Business, because Plus leaves out the AI that makes Notion interesting now. Note that yearly billing is what gets you the $10 and $20 prices, and monthly billing costs more. | Business is where Smartsheet's reporting and approvals pay off for a team. Pro suits one person or a very small team. Use the 30-day trial on a real project before you commit to a yearly plan. |
Key features
| Attribute | Heidi | Notion | Smartsheet |
|---|---|---|---|
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Pros and cons
| Attribute | Heidi | Notion | Smartsheet |
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Who each one is for
| Attribute | Heidi | Notion | Smartsheet |
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Questions people ask
Which is better, Heidi, Notion or Smartsheet?
Notion scores highest overall in our ratings (Heidi 4.2/5, Notion 4.3/5 and Smartsheet 3.7/5). Heidi is best for writing up consult notes and drafting referral and specialist letters. Notion is best for team wikis and documentation and personal notes and planning. Smartsheet is best for Replacing Excel project trackers and gantt charts with dependencies.
Which is cheaper, Heidi, Notion or Smartsheet?
Heidi: It's free to use. Notion: There's a free plan, and paid plans start at $10/member/mo. Smartsheet: There's no free plan. Paid plans start at $9/member/mo.
Which is easier to use, Heidi, Notion or Smartsheet?
Heidi rates highest for ease of use in our scores. GPs, specialists, psychologists and allied health practitioners who spend their evenings writing up notes.
How we compare
Ratings are our own, from using each tool, across ease of use, features, output quality, value for money, speed & reliability.
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