Side-by-side comparison · Productivity & Notes
Fathom vs Smartsheet vs Wispr Flow
Everything that matters when choosing between them, in one place: our rating, what each can do, what they cost, and the trade-offs.
Comparing 3 tools, the maximum.
At a glance
Pick it if: Sales and customer-facing teams who want every call recorded and summarised without paying per seat to start.
Pick it if: Operations, PMO and project teams who think in spreadsheets and need Gantt charts, reports and approvals.
Pick it if: Anyone who writes a lot during the day and is tired of typing it, including people who brief AI tools constantly.
Wispr Flow scores highest overall, but Fathom gives you more for your money. Which one is right comes down to what you value most.
Overview
| Attribute | Fathom | Smartsheet | Wispr Flow |
|---|---|---|---|
| In one line | Records your video calls and sends you a summary, action items and transcript. | Spreadsheet-style project tracking with AI for formulas, summaries and dashboards. | Talk instead of type, anywhere on your computer or phone, and get clean text back. |
| Pricing model | Freemium | Paid | Freemium |
| Starting price | $20/mo | $9/member/mo | $15/mo |
| Free plan | Yes | No | Yes |
| Works with Claude Code | Yes | Yes | No |
Rating breakdown
Our scores out of 5. The higher bar in each row is highlighted.
| Attribute | Fathom | Smartsheet | Wispr Flow |
|---|---|---|---|
| Overall rating | 4.2 | 3.7 | 4.4Winner |
| Ease of useHow quickly someone non-technical gets value from it. | 4.5 | 3.5 | 5.0 |
| FeaturesHow completely it covers its own job, and how well the pieces fit together. | 4.5 | 4.5 | 4.5 |
| Output qualityHow good the results are before you fix them. | 3.5 | 4.0 | 4.5 |
| Value for moneyWhat you get for the price, including the free plan. | 4.5 | 3.0 | 3.5 |
| Speed & reliabilityHow fast it is and how often it falls over. | 4.0 | 3.5 | 4.5 |
Feature comparison
A tick means it does this today. A dash means we haven't checked.
| Attribute | Fathom | Smartsheet | Wispr Flow |
|---|---|---|---|
| Access & platform | |||
| Free plan | Yes | No | Yes |
| Mobile app | – | Yes | Yes |
| Desktop app | Yes | Yes | Yes |
| Browser extension | – | – | No |
| API access | Yes | Yes | No |
| Teams & business | |||
| Team workspace | Yes | Yes | Yes |
| Enterprise plan or SSO | Yes | Yes | Yes |
| Connects to other apps | Yes | Yes | – |
| Open source or self-hosted | No | No | No |
| AI abilities | |||
| Works with your files | No | Yes | No |
| Understands images | No | – | No |
| Makes images | No | No | No |
| Makes video | No | No | No |
| Writes code | No | – | No |
| Runs agents or automations | No | No | No |
| Learns your brand or style | No | – | Yes |
| Works in many languages | Yes | Yes | Yes |
| Capabilities score | 7/ 17 | 8/ 17 | 7/ 17 |
Pricing
Plans as listed on each vendor's site when we last checked. Confirm before you buy.
| Attribute | Fathom | Smartsheet | Wispr Flow |
|---|---|---|---|
| Plans | FreeOur pick Free Anyone who wants every call recorded without paying. | Pro $9/member/mo billed yearly ($12 monthly) Individuals and small teams of up to 10. | Free Free Light users and trying it out. |
Premium $20/mo, or $16/mo billed yearly One person who wants the fuller summaries every time. | BusinessOur pick $19/member/mo billed yearly ($24 monthly) Teams running several projects together. | ProOur pick $15/mo, or $12/mo billed yearly Anyone who talks more than they type. | |
Team $19/user/mo, or $15/user/mo billed yearly Small teams sharing calls with each other. | Enterprise Custom Larger organisations needing admin and security controls. | Growth $23/user/mo, or $18/user/mo billed yearly Teams with security or compliance needs. | |
Business $34/user/mo, or $25/user/mo billed yearly Sales teams living in a CRM. | Advanced Work Management Custom PMOs managing large portfolios. | Enterprise Custom Large managed rollouts. | |
Enterprise Custom Larger organisations needing SSO and rollout help. | |||
| Which plan to pick | Most people should simply use Free; it covers more than the paid tiers of its rivals. Only move to Team or Business when several people need to search each other's calls or you want notes landing in HubSpot or Salesforce without lifting a finger. | Business is where Smartsheet's reporting and approvals pay off for a team. Pro suits one person or a very small team. Use the 30-day trial on a real project before you commit to a yearly plan. | Free tells you within a day whether talking suits you. If you hit the weekly cap, which most people do fast, Pro on the yearly plan is the one. Growth is only about security paperwork. |
Key features
| Attribute | Fathom | Smartsheet | Wispr Flow |
|---|---|---|---|
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Pros and cons
| Attribute | Fathom | Smartsheet | Wispr Flow |
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Who each one is for
| Attribute | Fathom | Smartsheet | Wispr Flow |
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Questions people ask
Which is better, Fathom, Smartsheet or Wispr Flow?
Wispr Flow scores highest overall in our ratings (Fathom 4.2/5, Smartsheet 3.7/5 and Wispr Flow 4.4/5). Fathom is best for recording sales and client calls and sharing call clips with the team. Smartsheet is best for Replacing Excel project trackers and gantt charts with dependencies. Wispr Flow is best for dictating emails and messages and long prompts for AI tools.
Which is cheaper, Fathom, Smartsheet or Wispr Flow?
Fathom: There's a free plan, and paid plans start at $20/mo. Smartsheet: There's no free plan. Paid plans start at $9/member/mo. Wispr Flow: There's a free plan, and paid plans start at $15/mo.
Which is easier to use, Fathom, Smartsheet or Wispr Flow?
Wispr Flow rates highest for ease of use in our scores. Anyone who writes a lot during the day and is tired of typing it, including people who brief AI tools constantly.
How we compare
Ratings are our own, from using each tool, across ease of use, features, output quality, value for money, speed & reliability.
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