Side-by-side comparison · Productivity & Notes
Box AI vs Notion vs Todoist
Everything that matters when choosing between them, in one place: our rating, what each can do, what they cost, and the trade-offs.
Comparing 3 tools, the maximum.
At a glance
Pick it if: Companies that already keep their contracts and documents in Box and want AI to work on them securely.
Pick it if: Anyone who wants one place for their notes, plans and team knowledge, from solo creators to whole companies.
Pick it if: Anyone who wants a dependable task list that is fast to use and stays out of the way.
Overview
| Attribute | Box AI | Notion | Todoist |
|---|---|---|---|
| In one line | Ask questions of, summarise and pull data from your company's Box files. | One workspace for notes, docs, wikis and project tracking, with AI built in. | A simple to-do list that works everywhere and understands plain-English due dates. |
| Pricing model | Paid | Freemium | Freemium |
| Starting price | From $5/user/mo | $10/member/mo | $7/mo |
| Free plan | No | Yes | Yes |
| Works with Claude Code | Yes | Yes | Yes |
Rating breakdown
Our scores out of 5. The higher bar in each row is highlighted.
| Attribute | Box AI | Notion | Todoist |
|---|---|---|---|
| Overall rating | 3.8 | 4.3 | 4.3 |
| Ease of useHow quickly someone non-technical gets value from it. | 4.0 | 3.5 | 5.0 |
| FeaturesHow completely it covers its own job, and how well the pieces fit together. | 4.0 | 5.0 | 4.0 |
| Output qualityHow good the results are before you fix them. | 4.0 | 4.5 | 3.5 |
| Value for moneyWhat you get for the price, including the free plan. | 3.0 | 4.5 | 4.5 |
| Speed & reliabilityHow fast it is and how often it falls over. | 4.0 | 4.0 | 4.5 |
Feature comparison
A tick means it does this today. A dash means we haven't checked.
| Attribute | Box AI | Notion | Todoist |
|---|---|---|---|
| Access & platform | |||
| Free plan | No | Yes | Yes |
| Mobile app | Yes | Yes | Yes |
| Desktop app | Yes | Yes | Yes |
| Browser extension | – | Yes | Yes |
| API access | Yes | Yes | Yes |
| Teams & business | |||
| Team workspace | Yes | Yes | Yes |
| Enterprise plan or SSO | Yes | Yes | No |
| Connects to other apps | Yes | Yes | Yes |
| Open source or self-hosted | No | No | No |
| AI abilities | |||
| Works with your files | Yes | Yes | Yes |
| Understands images | Yes | Yes | No |
| Makes images | No | No | No |
| Makes video | No | No | No |
| Writes code | – | Yes | No |
| Runs agents or automations | Yes | Yes | No |
| Learns your brand or style | – | No | No |
| Works in many languages | Yes | Yes | Yes |
| Capabilities score | 10/ 17 | 13/ 17 | 9/ 17 |
Pricing
Plans as listed on each vendor's site when we last checked. Confirm before you buy.
| Attribute | Box AI | Notion | Todoist |
|---|---|---|---|
| Plans | Business Starter From $5/user/mo billed yearly Small teams that just need file storage. | Free Free One person getting organised. | Beginner Free Anyone with a simple list. |
Business See website Teams wanting AI on one file at a time. | Plus $10/member/mo billed yearly Small teams who want shared docs without the AI. | ProOur pick $7/mo, or $5/mo billed yearly Anyone who wants more projects and the calendar view. | |
Enterprise See website Companies with compliance needs and light AI use. | BusinessOur pick $20/member/mo billed yearly Teams who want the AI properly switched on. | Business $10/user/mo, or $8/user/mo billed yearly Small teams sharing a workspace. | |
Enterprise PlusOur pick Custom, billed yearly Teams that want AI across many files. | Enterprise Custom Larger companies with security and compliance needs. | ||
Enterprise Advanced Custom Large companies building custom AI agents. | |||
| Which plan to pick | If you want Box AI to be genuinely useful, Enterprise Plus is where multi-file questions and Box Agent start. On Business you only get single-file questions and must buy AI units. Ask sales to estimate your AI unit use before signing. | Solo users can stay on Free for a long time. For a team the honest answer is Business, because Plus leaves out the AI that makes Notion interesting now. Note that yearly billing is what gets you the $10 and $20 prices, and monthly billing costs more. | Beginner is fine until you hit the five-project wall. Pro on the yearly plan is the obvious move after that. Business is for teams who want a shared space; it is not a substitute for a real project tool. |
Key features
| Attribute | Box AI | Notion | Todoist |
|---|---|---|---|
| Standout features |
|
|
|
Pros and cons
| Attribute | Box AI | Notion | Todoist |
|---|---|---|---|
| Pros |
|
|
|
| Cons |
|
|
|
Who each one is for
| Attribute | Box AI | Notion | Todoist |
|---|---|---|---|
| Best for |
|
|
|
| You'll find it used by |
|
|
|
Questions people ask
Which is better, Box AI, Notion or Todoist?
They tie on our overall rating (Box AI 3.8/5, Notion 4.3/5 and Todoist 4.3/5). Box AI is best for questions and summaries on long contracts and pulling key fields out of contracts and invoices. Notion is best for team wikis and documentation and personal notes and planning. Todoist is best for personal task management and recurring reminders.
Which is cheaper, Box AI, Notion or Todoist?
Box AI: There's no free plan. Paid plans start at From $5/user/mo. Notion: There's a free plan, and paid plans start at $10/member/mo. Todoist: There's a free plan, and paid plans start at $7/mo.
Which is easier to use, Box AI, Notion or Todoist?
Todoist rates highest for ease of use in our scores. Anyone who wants a dependable task list that is fast to use and stays out of the way.
How we compare
Ratings are our own, from using each tool, across ease of use, features, output quality, value for money, speed & reliability.
Swap in another tool
More tools from Productivity & Notes in the library.
