Side-by-side comparison · Productivity & Notes
Smartsheet vs Todoist vs Wispr Flow
Everything that matters when choosing between them, in one place: our rating, what each can do, what they cost, and the trade-offs.
Comparing 3 tools, the maximum.
At a glance
Pick it if: Operations, PMO and project teams who think in spreadsheets and need Gantt charts, reports and approvals.
Pick it if: Anyone who wants a dependable task list that is fast to use and stays out of the way.
Pick it if: Anyone who writes a lot during the day and is tired of typing it, including people who brief AI tools constantly.
Wispr Flow scores highest overall, but Todoist gives you more for your money. Which one is right comes down to what you value most.
Overview
| Attribute | Smartsheet | Todoist | Wispr Flow |
|---|---|---|---|
| In one line | Spreadsheet-style project tracking with AI for formulas, summaries and dashboards. | A simple to-do list that works everywhere and understands plain-English due dates. | Talk instead of type, anywhere on your computer or phone, and get clean text back. |
| Pricing model | Paid | Freemium | Freemium |
| Starting price | $9/member/mo | $7/mo | $15/mo |
| Free plan | No | Yes | Yes |
| Works with Claude Code | Yes | Yes | No |
Rating breakdown
Our scores out of 5. The higher bar in each row is highlighted.
| Attribute | Smartsheet | Todoist | Wispr Flow |
|---|---|---|---|
| Overall rating | 3.7 | 4.3 | 4.4Winner |
| Ease of useHow quickly someone non-technical gets value from it. | 3.5 | 5.0 | 5.0 |
| FeaturesHow completely it covers its own job, and how well the pieces fit together. | 4.5 | 4.0 | 4.5 |
| Output qualityHow good the results are before you fix them. | 4.0 | 3.5 | 4.5 |
| Value for moneyWhat you get for the price, including the free plan. | 3.0 | 4.5 | 3.5 |
| Speed & reliabilityHow fast it is and how often it falls over. | 3.5 | 4.5 | 4.5 |
Feature comparison
A tick means it does this today. A dash means we haven't checked.
| Attribute | Smartsheet | Todoist | Wispr Flow |
|---|---|---|---|
| Access & platform | |||
| Free plan | No | Yes | Yes |
| Mobile app | Yes | Yes | Yes |
| Desktop app | Yes | Yes | Yes |
| Browser extension | – | Yes | No |
| API access | Yes | Yes | No |
| Teams & business | |||
| Team workspace | Yes | Yes | Yes |
| Enterprise plan or SSO | Yes | No | Yes |
| Connects to other apps | Yes | Yes | – |
| Open source or self-hosted | No | No | No |
| AI abilities | |||
| Works with your files | Yes | Yes | No |
| Understands images | – | No | No |
| Makes images | No | No | No |
| Makes video | No | No | No |
| Writes code | – | No | No |
| Runs agents or automations | No | No | No |
| Learns your brand or style | – | No | Yes |
| Works in many languages | Yes | Yes | Yes |
| Capabilities score | 8/ 17 | 9/ 17 | 7/ 17 |
Pricing
Plans as listed on each vendor's site when we last checked. Confirm before you buy.
| Attribute | Smartsheet | Todoist | Wispr Flow |
|---|---|---|---|
| Plans | Pro $9/member/mo billed yearly ($12 monthly) Individuals and small teams of up to 10. | Beginner Free Anyone with a simple list. | Free Free Light users and trying it out. |
BusinessOur pick $19/member/mo billed yearly ($24 monthly) Teams running several projects together. | ProOur pick $7/mo, or $5/mo billed yearly Anyone who wants more projects and the calendar view. | ProOur pick $15/mo, or $12/mo billed yearly Anyone who talks more than they type. | |
Enterprise Custom Larger organisations needing admin and security controls. | Business $10/user/mo, or $8/user/mo billed yearly Small teams sharing a workspace. | Growth $23/user/mo, or $18/user/mo billed yearly Teams with security or compliance needs. | |
Advanced Work Management Custom PMOs managing large portfolios. | Enterprise Custom Large managed rollouts. | ||
| Which plan to pick | Business is where Smartsheet's reporting and approvals pay off for a team. Pro suits one person or a very small team. Use the 30-day trial on a real project before you commit to a yearly plan. | Beginner is fine until you hit the five-project wall. Pro on the yearly plan is the obvious move after that. Business is for teams who want a shared space; it is not a substitute for a real project tool. | Free tells you within a day whether talking suits you. If you hit the weekly cap, which most people do fast, Pro on the yearly plan is the one. Growth is only about security paperwork. |
Key features
| Attribute | Smartsheet | Todoist | Wispr Flow |
|---|---|---|---|
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Pros and cons
| Attribute | Smartsheet | Todoist | Wispr Flow |
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Who each one is for
| Attribute | Smartsheet | Todoist | Wispr Flow |
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Questions people ask
Which is better, Smartsheet, Todoist or Wispr Flow?
Wispr Flow scores highest overall in our ratings (Smartsheet 3.7/5, Todoist 4.3/5 and Wispr Flow 4.4/5). Smartsheet is best for Replacing Excel project trackers and gantt charts with dependencies. Todoist is best for personal task management and recurring reminders. Wispr Flow is best for dictating emails and messages and long prompts for AI tools.
Which is cheaper, Smartsheet, Todoist or Wispr Flow?
Smartsheet: There's no free plan. Paid plans start at $9/member/mo. Todoist: There's a free plan, and paid plans start at $7/mo. Wispr Flow: There's a free plan, and paid plans start at $15/mo.
How we compare
Ratings are our own, from using each tool, across ease of use, features, output quality, value for money, speed & reliability.
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