Side-by-side comparison · Productivity & Notes
Notion vs Smartsheet
Everything that matters when choosing between them, in one place: our rating, what each can do, what they cost, and the trade-offs.
Comparing 2 tools. Add one more if you like.
At a glance
Pick it if: Anyone who wants one place for their notes, plans and team knowledge, from solo creators to whole companies.
Pick it if: Operations, PMO and project teams who think in spreadsheets and need Gantt charts, reports and approvals.
Overview
| Attribute | Notion | Smartsheet |
|---|---|---|
| In one line | One workspace for notes, docs, wikis and project tracking, with AI built in. | Spreadsheet-style project tracking with AI for formulas, summaries and dashboards. |
| Pricing model | Freemium | Paid |
| Starting price | $10/member/mo | $9/member/mo |
| Free plan | Yes | No |
| Works with Claude Code | Yes | Yes |
Rating breakdown
Our scores out of 5. The higher bar in each row is highlighted.
| Attribute | Notion | Smartsheet |
|---|---|---|
| Overall rating | 4.3Winner | 3.7 |
| Ease of useHow quickly someone non-technical gets value from it. | 3.5 | 3.5 |
| FeaturesHow completely it covers its own job, and how well the pieces fit together. | 5.0 | 4.5 |
| Output qualityHow good the results are before you fix them. | 4.5 | 4.0 |
| Value for moneyWhat you get for the price, including the free plan. | 4.5 | 3.0 |
| Speed & reliabilityHow fast it is and how often it falls over. | 4.0 | 3.5 |
Feature comparison
A tick means it does this today. A dash means we haven't checked.
| Attribute | Notion | Smartsheet |
|---|---|---|
| Access & platform | ||
| Free plan | Yes | No |
| Mobile app | Yes | Yes |
| Desktop app | Yes | Yes |
| Browser extension | Yes | – |
| API access | Yes | Yes |
| Teams & business | ||
| Team workspace | Yes | Yes |
| Enterprise plan or SSO | Yes | Yes |
| Connects to other apps | Yes | Yes |
| Open source or self-hosted | No | No |
| AI abilities | ||
| Works with your files | Yes | Yes |
| Understands images | Yes | – |
| Makes images | No | No |
| Makes video | No | No |
| Writes code | Yes | – |
| Runs agents or automations | Yes | No |
| Learns your brand or style | No | – |
| Works in many languages | Yes | Yes |
| Capabilities score | 13/ 17 | 8/ 17 |
Pricing
Plans as listed on each vendor's site when we last checked. Confirm before you buy.
| Attribute | Notion | Smartsheet |
|---|---|---|
| Plans | Free Free One person getting organised. | Pro $9/member/mo billed yearly ($12 monthly) Individuals and small teams of up to 10. |
Plus $10/member/mo billed yearly Small teams who want shared docs without the AI. | BusinessOur pick $19/member/mo billed yearly ($24 monthly) Teams running several projects together. | |
BusinessOur pick $20/member/mo billed yearly Teams who want the AI properly switched on. | Enterprise Custom Larger organisations needing admin and security controls. | |
Enterprise Custom Larger companies with security and compliance needs. | Advanced Work Management Custom PMOs managing large portfolios. | |
| Which plan to pick | Solo users can stay on Free for a long time. For a team the honest answer is Business, because Plus leaves out the AI that makes Notion interesting now. Note that yearly billing is what gets you the $10 and $20 prices, and monthly billing costs more. | Business is where Smartsheet's reporting and approvals pay off for a team. Pro suits one person or a very small team. Use the 30-day trial on a real project before you commit to a yearly plan. |
Key features
| Attribute | Notion | Smartsheet |
|---|---|---|
| Standout features |
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Pros and cons
| Attribute | Notion | Smartsheet |
|---|---|---|
| Pros |
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| Cons |
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Who each one is for
| Attribute | Notion | Smartsheet |
|---|---|---|
| Best for |
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| You'll find it used by |
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Questions people ask
Which is better, Notion or Smartsheet?
Notion scores highest overall in our ratings (Notion 4.3/5 and Smartsheet 3.7/5). Notion is best for team wikis and documentation and personal notes and planning. Smartsheet is best for Replacing Excel project trackers and gantt charts with dependencies.
Which is cheaper, Notion or Smartsheet?
Notion: There's a free plan, and paid plans start at $10/member/mo. Smartsheet: There's no free plan. Paid plans start at $9/member/mo.
How we compare
Ratings are our own, from using each tool, across ease of use, features, output quality, value for money, speed & reliability.
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