Side-by-side comparison · Productivity & Notes
Notion vs Reclaim.ai vs Todoist
Everything that matters when choosing between them, in one place: our rating, what each can do, what they cost, and the trade-offs.
Comparing 3 tools, the maximum.
At a glance
Notion
4.3Pick it if: Anyone who wants one place for their notes, plans and team knowledge, from solo creators to whole companies.
Reclaim.ai
3.7Pick it if: Busy people whose calendars fill up with other people's meetings, leaving no time for their own work.
Todoist
4.1Pick it if: Anyone who wants a dependable task list that is fast to use and stays out of the way.
Overview
| Attribute | Notion | Reclaim.ai | Todoist |
|---|---|---|---|
| In one line | One workspace for notes, docs, wikis and project tracking, with AI built in. | Automatically blocks time on your calendar for tasks, habits and focus work. | A simple to-do list that works everywhere and understands plain-English due dates. |
| Pricing model | Freemium | Freemium | Freemium |
| Starting price | $10/member/mo | $12/mo | $7/mo |
| Free plan | Yes | Yes | Yes |
| Works with Claude Code | Yes | No | Yes |
Rating breakdown
Our scores out of 5. The higher bar in each row is highlighted.
| Attribute | Notion | Reclaim.ai | Todoist |
|---|---|---|---|
| Overall rating | 4.3Winner | 3.7 | 4.1 |
| Ease of useHow quickly someone non-technical gets value from it. | 3.5 | 3.5 | 5.0 |
| FeaturesHow much it can do, and how well the pieces fit together. | 5.0 | 4.0 | 3.0 |
| Output qualityHow good the results are before you fix them. | 4.5 | 3.5 | 3.5 |
| Value for moneyWhat you get for the price, including the free plan. | 4.5 | 4.0 | 4.5 |
| Speed & reliabilityHow fast it is and how often it falls over. | 4.0 | 3.5 | 4.5 |
Feature comparison
A tick means it does this today. A dash means we haven't checked.
| Attribute | Notion | Reclaim.ai | Todoist |
|---|---|---|---|
| Access & platform | |||
| Free plan | Yes | Yes | Yes |
| Mobile app | Yes | No | Yes |
| Desktop app | Yes | No | Yes |
| Browser extension | Yes | – | Yes |
| API access | Yes | Yes | Yes |
| Teams & business | |||
| Team workspace | Yes | Yes | Yes |
| Enterprise plan or SSO | Yes | Yes | No |
| Connects to other apps | Yes | Yes | Yes |
| Open source or self-hosted | No | No | No |
| AI abilities | |||
| Works with your files | Yes | No | Yes |
| Understands images | Yes | No | No |
| Makes images | No | No | No |
| Makes video | No | No | No |
| Writes code | Yes | No | No |
| Runs agents or automations | Yes | Yes | No |
| Learns your brand or style | No | No | No |
| Works in many languages | Yes | – | Yes |
| Capabilities score | 13/ 17 | 6/ 17 | 9/ 17 |
Pricing
Plans as listed on each vendor's site when we last checked. Confirm before you buy.
| Attribute | Notion | Reclaim.ai | Todoist |
|---|---|---|---|
| Plans | Free Free One person getting organised. | Lite Free Trying it with one calendar. | Beginner Free Anyone with a simple list. |
Plus $10/member/mo billed yearly Small teams who want shared docs without the AI. | StarterOur pick $12/mo, or $10/mo billed yearly Individuals and small teams up to 10 seats. | ProOur pick $7/mo, or $5/mo billed yearly Anyone who wants more projects and the calendar view. | |
BusinessOur pick $20/member/mo billed yearly Teams who want the AI properly switched on. | Business $18/seat/mo, or $15/seat/mo billed yearly Teams up to 100 who want shared calendars and delegation. | Business $10/user/mo, or $8/user/mo billed yearly Small teams sharing a workspace. | |
Enterprise Custom Larger companies with security and compliance needs. | Enterprise $22/seat/mo billed yearly Larger organisations needing SSO. | ||
| Which plan to pick | Solo users can stay on Free for a long time. For a team the honest answer is Business, because Plus leaves out the AI that makes Notion interesting now. Note that yearly billing is what gets you the $10 and $20 prices, and monthly billing costs more. | Lite is too limited to judge it fairly because a one-week window barely shows the benefit. Try Starter for a month. Business is only worth it when a team wants to see each other's out-of-office time and schedule across calendars. | Beginner is fine until you hit the five-project wall. Pro on the yearly plan is the obvious move after that. Business is for teams who want a shared space; it is not a substitute for a real project tool. |
Key features
| Attribute | Notion | Reclaim.ai | Todoist |
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Pros and cons
| Attribute | Notion | Reclaim.ai | Todoist |
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Who each one is for
| Attribute | Notion | Reclaim.ai | Todoist |
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How we compare
Ratings are our own, from using each tool, across ease of use, features, output quality, value for money, speed & reliability. The "Visit" buttons may use affiliate links, which never affect a score.
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