Side-by-side comparison · Presentations & Docs

Gemini in Google Workspace vs Napkin AI

Everything that matters when choosing between them, in one place: our rating, what each can do, what they cost, and the trade-offs.

Gemini in Google Workspace

4.0

From A$9.90/user/mo on a 1-year commitment

Details Visit

Best overall

Napkin AI

4.3

From $0

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Comparing 2 tools. Add one more if you like.

At a glance

Gemini in Google Workspace4.0

Pick it if: Teams already on Google Workspace who want AI help without adding another tool.

Napkin AI4.3

Best overallBest value

Pick it if: Marketers, consultants and business owners who want clear visuals for slides, posts and reports without opening a design tool.

Overview

Attribute	Gemini in Google Workspace	Napkin AI
In one line	Drafts, summarises and tidies up inside Docs, Slides, Sheets and Gmail, where you work.	Turns your text into clean diagrams, flowcharts and charts for slides and posts.
Pricing model	Paid	Freemium
Starting price	A$9.90/user/mo on a 1-year commitment	$0
Free plan	No	Yes
Works with Claude Code	Yes	Yes

Rating breakdown

Our scores out of 5. The higher bar in each row is highlighted.

Attribute	Gemini in Google Workspace	Napkin AI
Overall rating	4.0	4.3Winner
Ease of useHow quickly someone non-technical gets value from it.	4.5	4.5
FeaturesHow completely it covers its own job, and how well the pieces fit together.	4.0	4.0
Output qualityHow good the results are before you fix them.	3.5	4.0
Value for moneyWhat you get for the price, including the free plan.	4.0	4.5
Speed & reliabilityHow fast it is and how often it falls over.	4.0	4.5

Feature comparison

A tick means it does this today. A dash means we haven't checked.

Attribute	Gemini in Google Workspace	Napkin AI
Access & platform
Free plan	No	Yes
Mobile app	Yes	No
Desktop app	No	No
Browser extension	–	–
API access	Yes	Yes
Teams & business
Team workspace	Yes	Yes
Enterprise plan or SSO	Yes	Yes
Connects to other apps	Yes	No
Open source or self-hosted	No	No
AI abilities
Works with your files	Yes	Yes
Understands images	Yes	–
Makes images	Yes	Yes
Makes video	Yes	No
Writes code	Yes	No
Runs agents or automations	Yes	No
Learns your brand or style	No	Yes
Works in many languages	Yes	–
Capabilities score	12/ 17	7/ 17

Pricing

Plans as listed on each vendor's site when we last checked. Confirm before you buy.

Attribute	Gemini in Google Workspace	Napkin AI
Plans	Business Starter A$9.90/user/mo on a 1-year commitment Tiny teams who mainly want email and basic Gemini chat.	Free $0 Trying it and the odd visual.
	Business StandardOur pick A$19.80/user/mo on a 1-year commitment Most small businesses that want AI in their documents.	PlusOur pick $12/mo, or $9/mo billed yearly People making visuals every week.
	Business Plus A$30.90/user/mo on a 1-year commitment Teams needing more storage, Vault and tighter device control.	Pro $30/mo, or $22/mo billed yearly Heavy users and brand-conscious teams.
	Enterprise Custom Large organisations with compliance requirements.	Enterprise Custom Larger organisations.
Which plan to pick	Business Standard is the plan to be on. Starter is cheap but leaves out Gemini in Docs, Sheets and Slides, which is the whole point. Only move to Plus if you need Vault or the extra storage, not for the AI.	Free is enough to see if it fits how you work. If you'll put visuals in client decks, Plus removes the branding and adds PowerPoint export for $9 a month on yearly billing. Pro is for people who need custom fonts or lots of credits.

Key features

Attribute	Gemini in Google Workspace	Napkin AI
Standout features	Help me write in Docs and Gmail Email summaries Sheets formulas and clean-up Slides and images Side panel across your Drive Gemini app and Notebook	Text to visual Flowcharts and mind maps Data charts Full editing Brand styles Slides and API

Pros and cons

Attribute	Gemini in Google Workspace	Napkin AI
Pros	Already inside the apps your team opens every day Answers from your own files, email and calendar Bundled into the Workspace price rather than a separate bill Sheets help is genuinely useful for non-technical people Includes the Gemini app and NotebookLM	Fastest route from text to a clean diagram Several layout options for every idea Everything is editable after it's generated Cheap paid plans Imports PowerPoint, Word and PDF files
Cons	Business Starter leaves out the Docs, Sheets and Slides features Slide designs are plain and need a human tidy Writing quality is behind Claude and needs more editing Features and limits change often and vary by plan, which is confusing	Free visuals carry Napkin branding Credits run out fast on long documents PowerPoint and SVG export need a paid plan Self-serve plans may use anonymised data for training unless you opt out

Who each one is for

Attribute	Gemini in Google Workspace	Napkin AI
Best for	Drafting and rewriting in Docs Summarising long email threads Spreadsheet formulas and clean-up First-draft slides	Diagrams for slide decks Visuals for LinkedIn and blog posts Turning a process into a flowchart Mind maps from your notes
You'll find it used by	Small businesses Marketers Agencies Schools	Marketers Consultants Founders Trainers LinkedIn creators

Questions people ask

Which is better, Gemini in Google Workspace or Napkin AI?

Napkin AI scores highest overall in our ratings (Gemini in Google Workspace 4.0/5 and Napkin AI 4.3/5). Gemini in Google Workspace is best for drafting and rewriting in Docs and summarising long email threads. Napkin AI is best for diagrams for slide decks and visuals for LinkedIn and blog posts.

Which is cheaper, Gemini in Google Workspace or Napkin AI?

Gemini in Google Workspace: There's no free plan. Paid plans start at A$9.90/user/mo on a 1-year commitment. Napkin AI: There's a free plan, and paid plans start at $0.

Ratings are our own, from using each tool, across ease of use, features, output quality, value for money, speed & reliability.

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