Side-by-side comparison · Productivity & Notes
Fireflies.ai vs Notion vs Otter.ai
Everything that matters when choosing between them, in one place: our rating, what each can do, what they cost, and the trade-offs.
Comparing 3 tools, the maximum.
At a glance
Pick it if: Sales, recruiting and client teams who want every call recorded, searchable and pushed into their other tools.
Pick it if: Anyone who wants one place for their notes, plans and team knowledge, from solo creators to whole companies.
Pick it if: Journalists, students, researchers and anyone who records conversations outside of video calls.
Overview
| Attribute | Fireflies.ai | Notion | Otter.ai |
|---|---|---|---|
| In one line | A meeting bot that records, transcribes and summarises your calls in 100+ languages. | One workspace for notes, docs, wikis and project tracking, with AI built in. | Live transcripts for meetings, lectures and in-person conversations on your phone. |
| Pricing model | Freemium | Freemium | Freemium |
| Starting price | $18/seat/mo | $10/member/mo | $16.99/mo |
| Free plan | Yes | Yes | Yes |
| Works with Claude Code | Yes | Yes | No |
Rating breakdown
Our scores out of 5. The higher bar in each row is highlighted.
| Attribute | Fireflies.ai | Notion | Otter.ai |
|---|---|---|---|
| Overall rating | 3.8 | 4.3Winner | 3.6 |
| Ease of useHow quickly someone non-technical gets value from it. | 4.0 | 3.5 | 4.0 |
| FeaturesHow completely it covers the job it's built for, and how well the pieces fit together. | 4.5 | 5.0 | 4.0 |
| Output qualityHow good the results are before you fix them. | 3.5 | 4.5 | 3.5 |
| Value for moneyWhat you get for the price, including the free plan. | 3.5 | 4.5 | 3.0 |
| Speed & reliabilityHow fast it is and how often it falls over. | 3.5 | 4.0 | 3.5 |
Feature comparison
A tick means it does this today. A dash means we haven't checked.
| Attribute | Fireflies.ai | Notion | Otter.ai |
|---|---|---|---|
| Access & platform | |||
| Free plan | Yes | Yes | Yes |
| Mobile app | Yes | Yes | Yes |
| Desktop app | Yes | Yes | – |
| Browser extension | Yes | Yes | Yes |
| API access | Yes | Yes | Yes |
| Teams & business | |||
| Team workspace | Yes | Yes | Yes |
| Enterprise plan or SSO | Yes | Yes | Yes |
| Connects to other apps | Yes | Yes | Yes |
| Open source or self-hosted | No | No | No |
| AI abilities | |||
| Works with your files | Yes | Yes | Yes |
| Understands images | No | Yes | No |
| Makes images | No | No | No |
| Makes video | No | No | No |
| Writes code | No | Yes | No |
| Runs agents or automations | Yes | Yes | Yes |
| Learns your brand or style | No | No | No |
| Works in many languages | Yes | Yes | – |
| Capabilities score | 11/ 17 | 13/ 17 | 9/ 17 |
Pricing
Plans as listed on each vendor's site when we last checked. Confirm before you buy.
| Attribute | Fireflies.ai | Notion | Otter.ai |
|---|---|---|---|
| Plans | Free Free Trying it on a handful of meetings. | Free Free One person getting organised. | Basic Free Occasional in-person recording. |
ProOur pick $18/seat/mo, or $10/seat/mo billed yearly Individuals and small teams recording most of their calls. | Plus $10/member/mo billed yearly Small teams who want shared docs without the AI. | ProOur pick $16.99/mo, or $8.33/mo billed yearly Anyone who records a few conversations a week. | |
Business $29/seat/mo, or $19/seat/mo billed yearly Teams that want video recordings and team analytics. | BusinessOur pick $20/member/mo billed yearly Teams who want the AI properly switched on. | Business $30/user/mo, or $19.99/user/mo billed yearly Teams who record all day. | |
Enterprise $39/seat/mo billed yearly Larger companies with IT and compliance needs. | Enterprise Custom Larger companies with security and compliance needs. | Enterprise Custom Organisations needing SSO, API and compliance. | |
| Which plan to pick | Pro on yearly billing is the sweet spot: $10 a seat removes the storage cap and turns on integrations. Only step up to Business if you need video recordings or want to see team talk-time and coaching stats. Monthly billing costs nearly twice as much, so commit for a year once you know you'll use it. | Solo users can stay on Free for a long time. For a team the honest answer is Business, because Plus leaves out the AI that makes Notion interesting now. Note that yearly billing is what gets you the $10 and $20 prices, and monthly billing costs more. | Pro on the yearly plan is the sensible choice, and the monthly price is more than double it, so commit for a year or don't bother. Business is only worth it for teams recording several hours a day. |
Key features
| Attribute | Fireflies.ai | Notion | Otter.ai |
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Pros and cons
| Attribute | Fireflies.ai | Notion | Otter.ai |
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Who each one is for
| Attribute | Fireflies.ai | Notion | Otter.ai |
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Questions people ask
Which is better, Fireflies.ai, Notion or Otter.ai?
Notion scores highest overall in our ratings (Fireflies.ai 3.8/5, Notion 4.3/5 and Otter.ai 3.6/5). Fireflies.ai is best for recording and summarising client calls and searching across months of meetings. Notion is best for team wikis and documentation and personal notes and planning. Otter.ai is best for in-person meeting transcripts and interviews and research.
Which is cheaper, Fireflies.ai, Notion or Otter.ai?
Fireflies.ai: There's a free plan, and paid plans start at $18/seat/mo. Notion: There's a free plan, and paid plans start at $10/member/mo. Otter.ai: There's a free plan, and paid plans start at $16.99/mo.
How we compare
Ratings are our own, from using each tool, across ease of use, features, output quality, value for money, speed & reliability.
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