Side-by-side comparison · Productivity & Notes
Calendly vs Fathom vs Trello
Everything that matters when choosing between them, in one place: our rating, what each can do, what they cost, and the trade-offs.
Comparing 3 tools, the maximum.
At a glance
Pick it if: Anyone who books calls with clients, prospects or candidates, from solo coaches to sales teams.
Pick it if: Sales and customer-facing teams who want every call recorded and summarised without paying per seat to start.
Pick it if: Individuals and small teams who want a simple visual to-do list without learning a big project tool.
Calendly scores highest overall, but Fathom gives you more for your money. Which one is right comes down to what you value most.
Overview
| Attribute | Calendly | Fathom | Trello |
|---|---|---|---|
| In one line | Share a link and let people book a meeting with you, with AI notes and email scheduling. | Records your video calls and sends you a summary, action items and transcript. | Simple drag-and-drop boards for tasks and projects, with AI that tidies cards for you. |
| Pricing model | Freemium | Freemium | Freemium |
| Starting price | $0 | $20/mo | $0 |
| Free plan | Yes | Yes | Yes |
| Works with Claude Code | Yes | Yes | Yes |
Rating breakdown
Our scores out of 5. The higher bar in each row is highlighted.
| Attribute | Calendly | Fathom | Trello |
|---|---|---|---|
| Overall rating | 4.5Winner | 4.2 | 4.1 |
| Ease of useHow quickly someone non-technical gets value from it. | 5.0 | 4.5 | 5.0 |
| FeaturesHow completely it covers its own job, and how well the pieces fit together. | 4.5 | 4.5 | 4.0 |
| Output qualityHow good the results are before you fix them. | 4.5 | 3.5 | 3.5 |
| Value for moneyWhat you get for the price, including the free plan. | 4.0 | 4.5 | 4.0 |
| Speed & reliabilityHow fast it is and how often it falls over. | 4.5 | 4.0 | 4.0 |
Feature comparison
A tick means it does this today. A dash means we haven't checked.
| Attribute | Calendly | Fathom | Trello |
|---|---|---|---|
| Access & platform | |||
| Free plan | Yes | Yes | Yes |
| Mobile app | Yes | – | Yes |
| Desktop app | No | Yes | Yes |
| Browser extension | Yes | – | No |
| API access | Yes | Yes | Yes |
| Teams & business | |||
| Team workspace | Yes | Yes | Yes |
| Enterprise plan or SSO | Yes | Yes | Yes |
| Connects to other apps | Yes | Yes | Yes |
| Open source or self-hosted | No | No | No |
| AI abilities | |||
| Works with your files | No | No | Yes |
| Understands images | – | No | – |
| Makes images | No | No | Yes |
| Makes video | No | No | No |
| Writes code | No | No | No |
| Runs agents or automations | Yes | No | No |
| Learns your brand or style | – | No | – |
| Works in many languages | No | Yes | Yes |
| Capabilities score | 8/ 17 | 7/ 17 | 10/ 17 |
Pricing
Plans as listed on each vendor's site when we last checked. Confirm before you buy.
| Attribute | Calendly | Fathom | Trello |
|---|---|---|---|
| Plans | Free $0 Trying it out with one type of meeting. | FreeOur pick Free Anyone who wants every call recorded without paying. | Free $0 Personal use and small teams getting started. |
StandardOur pick $10/seat/mo billed yearly ($12 monthly) Solo professionals booking clients. | Premium $20/mo, or $16/mo billed yearly One person who wants the fuller summaries every time. | StandardOur pick $5/user/mo billed yearly ($6 monthly) Small teams that want AI and unlimited boards. | |
Standard Plus $18/seat/mo billed yearly ($24 monthly) Solo professionals who want AI meeting notes. | Team $19/user/mo, or $15/user/mo billed yearly Small teams sharing calls with each other. | Premium $10/user/mo billed yearly ($12.50 monthly) Teams that need more ways to see the work. | |
Teams $16/seat/mo billed yearly ($20 monthly) Sales and service teams sharing bookings. | Business $34/user/mo, or $25/user/mo billed yearly Sales teams living in a CRM. | Enterprise $17.50/user/mo billed yearly Large organisations. | |
Teams Plus $24/seat/mo billed yearly ($32 monthly) Teams that want AI notes on every call. | Enterprise Custom Larger organisations needing SSO and rollout help. | ||
Enterprise From $15,000/yr Large companies with 50+ seats. | |||
| Which plan to pick | Standard covers most solo businesses. Only pay for Standard Plus if you don't already use a meeting notetaker like Fathom or Granola. Move to Teams when more than one person takes bookings. | Most people should simply use Free; it covers more than the paid tiers of its rivals. Only move to Team or Business when several people need to search each other's calls or you want notes landing in HubSpot or Salesforce without lifting a finger. | Free is enough for personal use. Small teams that want AI and unlimited boards should take Standard. Go to Premium only if you need calendar or timeline views. |
Key features
Pros and cons
| Attribute | Calendly | Fathom | Trello |
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Who each one is for
| Attribute | Calendly | Fathom | Trello |
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Questions people ask
Which is better, Calendly, Fathom or Trello?
Calendly scores highest overall in our ratings (Calendly 4.5/5, Fathom 4.2/5 and Trello 4.1/5). Calendly is best for letting clients book calls without emailing back and forth and taking payment when someone books. Fathom is best for recording sales and client calls and sharing call clips with the team. Trello is best for A simple visual to-do list and small team projects and checklists.
Which is cheaper, Calendly, Fathom or Trello?
Calendly: There's a free plan, and paid plans start at $0. Fathom: There's a free plan, and paid plans start at $20/mo. Trello: There's a free plan, and paid plans start at $0.
How we compare
Ratings are our own, from using each tool, across ease of use, features, output quality, value for money, speed & reliability.
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