Side-by-side comparison · Sales & Customer Support
Apollo.io vs Freshdesk vs Gong
Everything that matters when choosing between them, in one place: our rating, what each can do, what they cost, and the trade-offs.
Comparing 3 tools, the maximum.
At a glance
Pick it if: Founders, small sales teams and marketers who need to find B2B contacts and email them.
Pick it if: Small and mid-size businesses that handle customer questions by email, chat and phone and need a proper ticket system.
Pick it if: Sales leaders running a team of reps who want to coach from real calls and forecast deals more accurately.
Overview
| Attribute | Apollo.io | Freshdesk | Gong |
|---|---|---|---|
| In one line | B2B contact database with emails and phone numbers, plus sequences to reach them. | Helpdesk for email, chat and phone support, with Freddy AI to answer and assist. | Records and analyses sales calls and emails to coach reps and forecast deals. |
| Pricing model | Freemium | Paid | Paid |
| Starting price | $49/seat/mo | $19/agent/mo | See website |
| Free plan | Yes | No | No |
| Works with Claude Code | Yes | Yes | Yes |
Rating breakdown
Our scores out of 5. The higher bar in each row is highlighted.
| Attribute | Apollo.io | Freshdesk | Gong |
|---|---|---|---|
| Overall rating | 4.0 | 3.8 | 4.0 |
| Ease of useHow quickly someone non-technical gets value from it. | 4.5 | 4.0 | 4.0 |
| FeaturesHow completely it covers its own job, and how well the pieces fit together. | 4.5 | 4.0 | 5.0 |
| Output qualityHow good the results are before you fix them. | 3.0 | 3.5 | 4.5 |
| Value for moneyWhat you get for the price, including the free plan. | 4.0 | 3.5 | 2.5 |
| Speed & reliabilityHow fast it is and how often it falls over. | 4.0 | 4.0 | 4.0 |
Feature comparison
A tick means it does this today. A dash means we haven't checked.
| Attribute | Apollo.io | Freshdesk | Gong |
|---|---|---|---|
| Access & platform | |||
| Free plan | Yes | No | No |
| Mobile app | Yes | Yes | Yes |
| Desktop app | – | No | – |
| Browser extension | Yes | – | Yes |
| API access | Yes | Yes | Yes |
| Teams & business | |||
| Team workspace | Yes | Yes | Yes |
| Enterprise plan or SSO | Yes | Yes | Yes |
| Connects to other apps | Yes | Yes | Yes |
| Open source or self-hosted | No | No | No |
| AI abilities | |||
| Works with your files | – | Yes | – |
| Understands images | – | – | – |
| Makes images | No | No | No |
| Makes video | No | No | No |
| Writes code | – | No | – |
| Runs agents or automations | Yes | Yes | Yes |
| Learns your brand or style | – | – | – |
| Works in many languages | – | Yes | Yes |
| Capabilities score | 8/ 17 | 8/ 17 | 8/ 17 |
Pricing
Plans as listed on each vendor's site when we last checked. Confirm before you buy.
| Attribute | Apollo.io | Freshdesk | Gong |
|---|---|---|---|
| Plans | Free Free Founders testing outbound. | Growth $19/agent/mo billed yearly Small teams moving off a shared inbox. | Platform fee Custom (billed yearly) Every Gong customer pays this, scaled to team size. |
Basic $49/seat/mo billed yearly Individual sellers doing regular outbound. | ProOur pick $55/agent/mo billed yearly Growing teams that need routing and deadlines. | Per-user licenceOur pick Custom per user (billed yearly) Each rep or manager who records and reviews calls. | |
ProfessionalOur pick $79/seat/mo billed yearly Full-time reps. | Enterprise $89/agent/mo billed yearly Larger support teams with admin and security needs. | Add-ons (Engage, Forecast, Enable) Custom Teams that want outreach, forecasting or coaching in Gong too. | |
Organization $119/seat/mo billed yearly (min 3 seats) Sales teams wanting advanced controls. | |||
| Which plan to pick | Start on Free to check the data covers your market. Basic suits one person prospecting; Professional is worth it if you also call prospects or want AI scoring. Monthly billing costs noticeably more than the yearly prices shown. | Growth is fine for a few agents answering email. Most growing teams end up on Pro for routing, SLAs and the option to add Copilot. Budget for extra AI Agent sessions once the first 500 are used. | Start with the core licence for reps who run customer calls and add Forecast or Engage only once the team uses Gong daily. Push back on bundles and multi-year terms during negotiation. |
Key features
| Attribute | Apollo.io | Freshdesk | Gong |
|---|---|---|---|
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Pros and cons
| Attribute | Apollo.io | Freshdesk | Gong |
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Who each one is for
| Attribute | Apollo.io | Freshdesk | Gong |
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Questions people ask
Which is better, Apollo.io, Freshdesk or Gong?
They tie on our overall rating (Apollo.io 4.0/5, Freshdesk 3.8/5 and Gong 4.0/5). Apollo.io is best for finding business emails and phone numbers and Building B2B lead lists. Freshdesk is best for turning a support inbox into tracked tickets and building a help centre and customer portal. Gong is best for coaching reps from real call recordings and spotting at-risk deals early.
Which is cheaper, Apollo.io, Freshdesk or Gong?
Apollo.io: There's a free plan, and paid plans start at $49/seat/mo. Freshdesk: There's no free plan. Paid plans start at $19/agent/mo. Gong: Pricing isn't published; check the vendor's site for a quote.
Which is easier to use, Apollo.io, Freshdesk or Gong?
Apollo.io rates highest for ease of use in our scores. Founders, small sales teams and marketers who need to find B2B contacts and email them.
How we compare
Ratings are our own, from using each tool, across ease of use, features, output quality, value for money, speed & reliability.
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